Electronic vehicle inspection reports reduce waste, save time


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Jarit Cornelius, director of maintenance with 125-truck fleet Sharp Transport, said his company moved to
e-DVIRs after successfully implementing electronic logs and wanting to take it to the next level. Previously, drivers would return to the terminal, conduct a post-trip inspection, place a piece of paper noting any defects in the window and then admin personnel would check the trucks in the morning for any necessary repairs before the truck is dispatched.

“The administrative personnel in the mornings would conduct yard checks, write down the unit numbers, see if there’s a piece of paper in the windshield, go back to the shop, get the keys, go to the truck, get the papers, go back to the shop, talk to the supervisor – it was a very inefficient way of doing things,” Cornelius explained. The goal was to streamline the process, which was achieved.

“It gave drivers a means to communicate with the maintenance department and dispatch without having to pick up the phone and tie up the phone lines,” Cornelius said. But the system isn’t perfect. Cornelius said the system in place at Sharp Transport doesn’t allow for much customization and he said the fleet still prefers drivers call in when there’s a major issue like a flat tire or leaky trailer. And he said there’s still no way to tell for sure the driver is doing a thorough inspection. However, efficiency has been improved, he said.

“We now have the means, within a matter of minutes, to communicate to dispatch and maintenance what the problem is, where they dropped the trailer,” he explained. “It gives us a lot of flexibility and control over our costs.”

Sharp Transport hasn’t made the electronic system mandatory, as it wants drivers to still have the option of communicating with maintenance in person.

“With us not mandating it, I think that has brought them on to adopt it even more,” he said.

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